APPLICATION FOR RESIDENTS TO MAKE EXTERIOR CHANGES
TO COMMON PROPERTY AROUND THEIR UNIT
The HOA Board of Directors has adjusted the process of application for residents wishing to make exterior changes around their unit. Please note the two-step process as indicated below:
1) Complete the request for change form, attached below, and submit to our property manager. This can be done via email or by dropping off the completed form on Tuesdays between 10 am and noon at the clubhouse.
2) Our property manager will then review the initial request form. If all is complete, she will forward additional specific paperwork to the homeowner that needs to be completed for the particular request (i.e. landscaping, patio extension, awning, stair railing, moving HVAC, irrigation, etc.)
Please note:
All forms must be accurate, legible, and complete or they will be returned, delaying the review process.
All change requests must include the following: a Certificate of Insurance provided by the vendor doing the work; and a Hold Harmless document that releases the HOA from any liability. (A sample Certificate of Insurance and the Hold Harmless form will be provided by our property manager in Step 2 of this process.)
The Hold Harmless document must be signed by the homeowner and notarized by a qualified notary.
Once all documents are submitted, the board will review your request and make a decision. Our property manager will notify you as soon as the board has approved (or denied) your request. This will occur after the board meets formally on the last Tuesday of each month. No work may commence until notification from the property manager that formal approval has been granted by the board.
IMPORTANT: Please follow the procedure above and kindly do not initiate work without formal board approval to avoid the possibility of increased liability to the HOA. See note below.*
Thank you for your anticipated cooperation with this adjusted procedure.
Change Form COVER SHEET.pdf*Please note that, even with board approval, any homeowner who alters the exterior common property or limited common elements around his/her unit will be responsible for all maintenance and repairs related to the alteration(s). For example, if a homeowner changes irrigation where garden soaker hoses are replaced with sprinkler heads, the homeowner will be responsible for all repairs to the altered equipment. Another example: sprinkler heads may be covered over during a patio extension, denying irrigation to a common area. If this occurs, the homeowner will be responsibile for the repair to re-establish irrigation to the area.